The Archdiocese of St Andrews & Edinburgh is seeking to appoint a Director of Property to provide management and oversight of all church properties within the Archdiocese and also of Mount Vernon Cemetery.
The role holder should have significant property-related experience with relevant qualifications and training in a related discipline such as surveying, architecture or engineering.
The role is multi-faceted and will be both strategic and hands on. Strong communication skills, organisational skills and initiative will be key to success in the role, as will experience of managing a small team.
To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to firstname.lastname@example.org by Thursday 29 June 2023. Interviews are scheduled to take place on Thursday 6 July 2023.
Location: 100 Strathearn Rd, Edinburgh, EH9 1BB.
Hours: Full time, 35 hours a week, Mon- Fri .
Salary: £45-£48k, dependent on qualifications/experience.
Main purpose and scope of role
- To oversee and manage the fabric of church properties throughout the Archdiocese.
- To oversee management of Mount Vernon Cemetery, Edinburgh.
- Manager of Mount Vernon Cemetery.
- Property Team Administrator.
- Members of the Archdiocesan Curia, especially the Chief Operating Officer (COO), the Health & Safety Coordinator, and the Director of Finance.
- Parish Priests and parish fabric committees.
- Architects, engineers, contractors, and utilities.
- Government officials (councils, Historic Environment Scotland).
- Oversee all properties and prepare plan for vacant buildings, either to sell or utilise, working with COO and Trustees.
- Promote, encourage, and assist parishes with carrying out regular maintenance of all properties.
- Ensure that parish buildings meet insurance, compliance and other legal requirements, through conducting annual reports on compliance, arranging for training, and related tasks, together with Health & Safety Coordinator.
- Inform/consult Trustees about major developments regarding properties.
- Assist Parish Priests in submitting major property projects to the Finance Committee and to the Trustees for approval.
- Serve as resource person for Parish Priests and parish fabric committees.
- Organise deanery meetings to assist parishes and inform them of property issues.
- Organise quinquennial surveys for all property and prepare priority forward plan for expenditure.
- Oversee updating of database and files on all properties.
- Send reminders and provide assistance with parish inventories when priests are moved.
- Oversee property agents for Archdiocesan residential and commercial leased properties.
- Inform Trustees of major developments regarding leased properties.
- Approve maintenance under £1,000 for Archdiocesan properties.
- Present larger maintenance and upgrading needs to COO and Director of Finance for Archdiocesan properties.
- Serve as liaison between managing agencies and Parish Priests for leased properties belonging to parishes.
- Engage with solicitors as needed on commercial leases, especially on new leases and variations on existing leases.
- Oversee process of selling properties as approved by trustees.
- Work with estate agents, solicitors, trustees, and parishes to carry out sales.
Gillis Centre, Edinburgh
- Arrange periodic inspection of the Gillis Centre building for maintenance issues.
- Arrange for architects and contractors as needed.
- Prepare project list for major maintenance for review and approval by Property Review Committee and Trustees for projects over £20,000.
- Approve minor maintenance after consulting with Chief Operating Officer and Director of Finance.
- Propose creative uses for unused parts of the property.
Mount Vernon Cemetery, Edinburgh
- Line Manager for the Manager of the cemetery.
- Approve expenses over £3,000.
- Approve Cemetery budget.
Other property work or projects
- Annual insurance renewal updates on buildings and other property.
- Annual response to auditors’ requests for property-related information.
- Annual preparation of budget for Gillis Centre property and for leased properties.
- Organise and prepare agenda and materials for Property Review Committee meetings.
- Prepare updates and project applications from parishes for Trustee meetings.
- Oversee care for heritage assets, including loan agreements with museums, libraries, etc.
- Registration of properties with the Registers of Scotland (one off project).
- Oversee property archives and respond to requests.
- Attend bi-annual insurance conferences and Scottish Inter-diocesan Property Group meetings.
- Degree or relevant qualification in building surveying, engineering, architecture or property/construction-related field.
- Experience in property management, repairs and improvement works.
- Experience with complex historic and listed buildings and an interest in church buildings would be desirable.
- Experience in project management and administration.
- Experience in construction.
- Experience in line management.
Skills & Ability:
- Excellent communication skills, both spoken and written.
- Good organisational skills with the ability to organise complex tasks.
- Able to use Microsoft tools, including Outlook, Word and Excel.
- Ability to work on own initiative and to take responsibility.
- Trustworthy and discrete with experience of handling confidential information.
- An empathy for the work of the Catholic Church.
- Valid driving license and access to own vehicle.