VACANCY: Property Management Surveyor
The Archdiocese of St Andrews & Edinburgh is seeking to appoint a Property Management Surveyor.
The role involves supporting the Director of Property in all aspects of property management, health & safety, development, letting, acquisitions and sales of property.
Applicants should have considerable property management or surveying experience. The role is varied and requires strong organisational skills to deliver the different aspects of the role in a timely and proficient manner. Full job description below.
To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to recruitment@staned.org.uk by Friday 17 January 2025. Candidates looking for flexible contract options are welcome to include details of requests in the application.
Interviews are scheduled for Monday 27 and Tuesday 28 January 2025 at The Gills Centre, 100 Strathearn Road, Edinburgh, EH9 1BB.
Job Details
Vacancy: Property Management Surveyor
Location: 100 Strathearn Rd, Edinburgh, EH9 1BB
Hours: Full time, 35 hours a week
Salary: £40-45K dependent on qualifications/experience
The Property Team
The Property function at the Archdiocese is based in Edinburgh and is responsible for real estate activities of the Archdiocese including all churches, halls, residential properties and other commercial premises – around 400 properties in total.
The Property Management Surveyor will be assisting and reporting to the Director of Property in all aspects of property management, health & safety, development, letting, acquisitions and sales of church property. The Property team also includes a Property Administrator.
Key Responsibilities
- Undertaking the management and inspections of all properties.
- Reporting to Parishes and tenants in terms of works required following inspections.
- Organizing contractors to undertake repairs or development work.
- Liaising with insurers providers including property insurance claims.
- Reading of leases and ensuring terms applied.
- Ensuring all rent is demanded, collected and arrears pursued.
- Work with appointed external investment and managing agents.
- Working through the investment process together with agents, solicitors, and other external parties.
- Overview of health and safety compliance for the Archdiocese via monitoring of third-party administrator portal.
- Assist the Property Administrator with health and safety matters.
- Troubleshooting/ad hoc health and safety matters.
- Liaising regularly with various parties, such as parish priests, parish representatives, tenants, and contractors.
- Assist in report writing for meetings with Trustees of the Archdiocese.
- Maintaining property management database and filing.
- General ad hoc duties.
Key Skills/Knowledge
- Relevant experience in property management.
- Property or surveying qualification preferred.
- Able to maintain and build external and internal working relationships.
- Use of legislation relating to property management and H&S compliance.
- Experience of tendering, liaising with contractors, building professionals, and overseeing projects in relation to building work.
- Able to review various forms of legal agreements such as leases and building contracts.
- Be able to assess and process parish and tenant applications for consent.
- Able to work as a team supporting other functions of the Archdiocesan Curia.
- Able to manage own workload to meet timescales and prioritise Archdiocesan needs.
- Confident IT skills including Word, Excel and Outlook.
- An empathy for the work of the Catholic Church.
- Valid driving license and access to own vehicle.
- Experience and interest in working with historic and/or listed buildings.
VACANCY: Director of Property (full-time)
The Archdiocese of St Andrews & Edinburgh is seeking to appoint a Director of Property to provide management and oversight of all church properties within the Archdiocese and also of Mount Vernon Cemetery.
The role holder should have significant property-related experience with relevant qualifications and training in a related discipline such as surveying, architecture or engineering.
The role is multi-faceted and will be both strategic and hands on. Strong communication skills, organisational skills and initiative will be key to success in the role, as will experience of managing a small team.
To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to recruitment@staned.org.uk by Thursday 29 June 2023. Interviews are scheduled to take place on Thursday 6 July 2023.
Job details
Location: 100 Strathearn Rd, Edinburgh, EH9 1BB.
Hours: Full time, 35 hours a week, Mon- Fri .
Salary: £45-£48k, dependent on qualifications/experience.
Main purpose and scope of role
- To oversee and manage the fabric of church properties throughout the Archdiocese.
- To oversee management of Mount Vernon Cemetery, Edinburgh.
Line management
- Manager of Mount Vernon Cemetery.
- Gardener/handyman.
- Property Team Administrator.
Key relationships
- Members of the Archdiocesan Curia, especially the Chief Operating Officer (COO), the Health & Safety Coordinator, and the Director of Finance.
- Parish Priests and parish fabric committees.
- Architects, engineers, contractors, and utilities.
- Trustees.
- Government officials (councils, Historic Environment Scotland).
Key responsibilities
Parishes
- Oversee all properties and prepare plan for vacant buildings, either to sell or utilise, working with COO and Trustees.
- Promote, encourage, and assist parishes with carrying out regular maintenance of all properties.
- Ensure that parish buildings meet insurance, compliance and other legal requirements, through conducting annual reports on compliance, arranging for training, and related tasks, together with Health & Safety Coordinator.
- Inform/consult Trustees about major developments regarding properties.
- Assist Parish Priests in submitting major property projects to the Finance Committee and to the Trustees for approval.
- Serve as resource person for Parish Priests and parish fabric committees.
- Organise deanery meetings to assist parishes and inform them of property issues.
- Organise quinquennial surveys for all property and prepare priority forward plan for expenditure.
- Oversee updating of database and files on all properties.
- Send reminders and provide assistance with parish inventories when priests are moved.
Leased Properties
- Oversee property agents for Archdiocesan residential and commercial leased properties.
- Inform Trustees of major developments regarding leased properties.
- Approve maintenance under £1,000 for Archdiocesan properties.
- Present larger maintenance and upgrading needs to COO and Director of Finance for Archdiocesan properties.
- Serve as liaison between managing agencies and Parish Priests for leased properties belonging to parishes.
- Engage with solicitors as needed on commercial leases, especially on new leases and variations on existing leases.
Sales
- Oversee process of selling properties as approved by trustees.
- Work with estate agents, solicitors, trustees, and parishes to carry out sales.
Gillis Centre, Edinburgh
- Arrange periodic inspection of the Gillis Centre building for maintenance issues.
- Arrange for architects and contractors as needed.
- Prepare project list for major maintenance for review and approval by Property Review Committee and Trustees for projects over £20,000.
- Approve minor maintenance after consulting with Chief Operating Officer and Director of Finance.
- Propose creative uses for unused parts of the property.
Mount Vernon Cemetery, Edinburgh
- Line Manager for the Manager of the cemetery.
- Approve expenses over £3,000.
- Approve Cemetery budget.
Other property work or projects
- Annual insurance renewal updates on buildings and other property.
- Annual response to auditors’ requests for property-related information.
- Annual preparation of budget for Gillis Centre property and for leased properties.
- Organise and prepare agenda and materials for Property Review Committee meetings.
- Prepare updates and project applications from parishes for Trustee meetings.
- Oversee care for heritage assets, including loan agreements with museums, libraries, etc.
- Registration of properties with the Registers of Scotland (one off project).
- Oversee property archives and respond to requests.
- Attend bi-annual insurance conferences and Scottish Inter-diocesan Property Group meetings.
Qualifications/Knowledge:
- Degree or relevant qualification in building surveying, engineering, architecture or property/construction-related field.
Experience:
- Experience in property management, repairs and improvement works.
- Experience with complex historic and listed buildings and an interest in church buildings would be desirable.
- Experience in project management and administration.
- Experience in construction.
- Experience in line management.
Skills & Ability:
- Excellent communication skills, both spoken and written.
- Good organisational skills with the ability to organise complex tasks.
- Able to use Microsoft tools, including Outlook, Word and Excel.
- Ability to work on own initiative and to take responsibility.
- Trustworthy and discrete with experience of handling confidential information.
- An empathy for the work of the Catholic Church.
- Valid driving license and access to own vehicle.