Vacancy: Support and Property Administrator

The Archdiocese of St Andrews & Edinburgh is seeking to appoint an Administrator to provide support to the Property Director and general administrative support within the Archdiocesan offices.

The role holder should have strong communication skills, good attention to detail and efficient IT skills.

They should be proactive, flexible and have the ability to prioritise and organise their work, while also supporting other team members as required.

Experience in Health & Safety and/or Property would be beneficial.

To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to recruitment@staned.org.uk by 26 November 2025. Interviews are scheduled to take place week on 3 December 2025.

Job Details

Job Vacancy: Support and Property Administrator

Location: The Gillis Centre, 100 Strathearn Road, Edinburgh, EH9 1BB

Hours: Permanent, full time, 35 hours a week, Mon- Fri

Salary: £23-25k

Purpose and Scope: This is a varied role and although focussed on administrative support for the Property Director, the role involves being part of the Support Team, providing hospitality for visitors to the Gillis Centre and undertaking general administrative tasks. The Property Administrator assists Parishes of the Archdiocese with Insurance Claims; works of maintenance and repair; applying for building grants; assisting with contractor’s visits; monitoring of H&S compliance and training, and other property related work.

Reports to: Office Manager

Key Relationships

Office Manager and Support Team.
Director of Property and Health & Safety lead.
Curia Team.
Parish Priests and Administrators.
Insurance Company.
Health & Safety provider.
Utilities suppliers/broker.
Grant funding bodies.

Key Accountabilities

General Support role - under guidance of the Office Manager

Answer phone, door, deal with post.
Support events and meetings with administration and hospitality.
Staff kitchen.
Any other general support work needed.

Property Support role - under guidance of the Property Director

Annual renewal of insurance cover, including providing information, answering queries.
Insurance claims by parishes.
Maintaining database.
Assist with parish applications for works and general property work eg liaising with Councils, contractors, Parishes, utilities and compliance providers.
VAT reclaim applications for works undertaken.
Update RCI register for Land Registry.
Assist with Gillis compliance and maintenance works.
Assist parishes with grant funding applications and keeping up to date with grant bodies funding requirements.
Working with utility broker to assist parishes with queries on utilities billing and meter replacements.

Health and Safety; under guidance of Health & Safety Lead

WorkNest is our provider and this role liaises with them under the guidance of our Health & Safety lead.

Annually get parishes to identify who the two named Astute licences are for, send to WorkNest, ensure training is done.
Send out guidance to parishes and advise them of training required.
Monitor training and identify non-compliance.
Keep records up to date and accurate.
Ensure WorkNest Risk Assessments are monitored and recorded.
For Gillis Centre, ensure records are accurate and up to date.
Arrange for contractor to do routine Health & Safety maintenance.

Experience and Skills

Administration.
High level IT skills, including MS Office and Access.
Efficient, detail-focused and proactive.
Ability to prioritise work, to work flexibly under pressure.
Strong team player, good people skills and customer service.
Knowledge of Property and/or Health & Safety administration would be an advantage.
Excellent communication skills, both written and verbal.

Vacancy: Facilities Manager (Cathedral)

St Mary’s Catholic Cathedral is seeking to appoint a Facilities Manager to manage the buildings maintenance and health and safety requirements of the Cathedral Complex.

The Cathedral is a significant landmark in the city centre of Edinburgh and is the mother church of the Archdiocese of St Andrews & Edinburgh.

The role holder should have good buildings knowledge, preferably of historic buildings, together with facilities management, maintenance and health and safety experience.

The role is varied and requires strong organisational skills, the ability to communicate effectively and to take ownership of tasks.

A full job description is available on the Cathedral website here. Salary: £30-32k.

To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to recruitment@stmaryscathedral.co.uk by 28 November 2025. Interviews are scheduled to take place on Tuesday 9 and Thursday 11 December 2025.

VACANCY: Director of Property (full-time)

The Archdiocese of St Andrews & Edinburgh is seeking to appoint a Director of Property to provide management and oversight of all church properties within the Archdiocese and also of Mount Vernon Cemetery.

The role holder should have significant property-related experience with relevant qualifications and training in a related discipline such as surveying, architecture or engineering.

The role is multi-faceted and will be both strategic and hands on. Strong communication skills, organisational skills and initiative will be key to success in the role, as will experience of managing a small team.

To apply, please send your CV and a cover letter detailing how your skills and experience make you suitable for this role to recruitment@staned.org.uk by Thursday 29 June 2023. Interviews are scheduled to take place on Thursday 6 July 2023.

Job details

Location: 100 Strathearn Rd, Edinburgh, EH9 1BB.
Hours: Full time, 35 hours a week, Mon- Fri .
Salary: £45-£48k, dependent on qualifications/experience.

Main purpose and scope of role

To oversee and manage the fabric of church properties throughout the Archdiocese.
To oversee management of Mount Vernon Cemetery, Edinburgh.

Line management

Manager of Mount Vernon Cemetery.
Gardener/handyman.
Property Team Administrator.

Key relationships

Members of the Archdiocesan Curia, especially the Chief Operating Officer (COO), the Health & Safety Coordinator, and the Director of Finance.
Parish Priests and parish fabric committees.
Architects, engineers, contractors, and utilities.
Trustees.
Government officials (councils, Historic Environment Scotland).

Key responsibilities

Parishes

Oversee all properties and prepare plan for vacant buildings, either to sell or utilise, working with COO and Trustees.
Promote, encourage, and assist parishes with carrying out regular maintenance of all properties.
Ensure that parish buildings meet insurance, compliance and other legal requirements, through conducting annual reports on compliance, arranging for training, and related tasks, together with Health & Safety Coordinator.
Inform/consult Trustees about major developments regarding properties.
Assist Parish Priests in submitting major property projects to the Finance Committee and to the Trustees for approval.
Serve as resource person for Parish Priests and parish fabric committees.
Organise deanery meetings to assist parishes and inform them of property issues.
Organise quinquennial surveys for all property and prepare priority forward plan for expenditure.
Oversee updating of database and files on all properties.
Send reminders and provide assistance with parish inventories when priests are moved.

Leased Properties

Oversee property agents for Archdiocesan residential and commercial leased properties.
Inform Trustees of major developments regarding leased properties.
Approve maintenance under £1,000 for Archdiocesan properties.
Present larger maintenance and upgrading needs to COO and Director of Finance for Archdiocesan properties.
Serve as liaison between managing agencies and Parish Priests for leased properties belonging to parishes.
Engage with solicitors as needed on commercial leases, especially on new leases and variations on existing leases.

Sales

Oversee process of selling properties as approved by trustees.
Work with estate agents, solicitors, trustees, and parishes to carry out sales.

Gillis Centre, Edinburgh

Arrange periodic inspection of the Gillis Centre building for maintenance issues.
Arrange for architects and contractors as needed.
Prepare project list for major maintenance for review and approval by Property Review Committee and Trustees for projects over £20,000.
Approve minor maintenance after consulting with Chief Operating Officer and Director of Finance.
Propose creative uses for unused parts of the property.

Mount Vernon Cemetery, Edinburgh

Line Manager for the Manager of the cemetery.
Approve expenses over £3,000.
Approve Cemetery budget.

Other property work or projects

Annual insurance renewal updates on buildings and other property.
Annual response to auditors’ requests for property-related information.
Annual preparation of budget for Gillis Centre property and for leased properties.
Organise and prepare agenda and materials for Property Review Committee meetings.
Prepare updates and project applications from parishes for Trustee meetings.
Oversee care for heritage assets, including loan agreements with museums, libraries, etc.
Registration of properties with the Registers of Scotland (one off project).
Oversee property archives and respond to requests.
Attend bi-annual insurance conferences and Scottish Inter-diocesan Property Group meetings.

Qualifications/Knowledge:

Degree or relevant qualification in building surveying, engineering, architecture or property/construction-related field.

Experience:

Experience in property management, repairs and improvement works.
Experience with complex historic and listed buildings and an interest in church buildings would be desirable.
Experience in project management and administration.
Experience in construction.
Experience in line management.

Skills & Ability:

Excellent communication skills, both spoken and written.
Good organisational skills with the ability to organise complex tasks.
Able to use Microsoft tools, including Outlook, Word and Excel.
Ability to work on own initiative and to take responsibility.
Trustworthy and discrete with experience of handling confidential information.
An empathy for the work of the Catholic Church.
Valid driving license and access to own vehicle.